Driver's License Checks
Driver's License Checks, Driving Privileges and Clearing an Employee's Driver's License Record due to a Suspended or Revoked
This Advisory applies to all employees who drive or operate a City-owned or leased vehicle or a privately-owned vehicle in the performance of City business and who has had their driver's license suspended or revoked.
All City drivers who drive a City-owned vehicle, City-leased vehicle, or personally-or privately-owned vehicle while conducting City business must be 18 years of age and possess a current, valid Texas State driver's license required for the type vehicle to be operated. Departments must ensure that employees maintain an appropriate, valid, and current driver's license for the type of vehicle being operated. The Human Resources Department shall conduct a semi-annual (twice yearly) Motor Vehicle Record Check from the Texas Department of Public Safety (DPS). Loss of State of Texas driving privileges by reason of revocation, suspension, withdrawal or denial of license to drive or a requirement to have an interlock device on a personally-owned vehicle will result in loss of driving privileges for the City. An employee who has been arrested for a "Driving Under the Influence" offense two or more times within a 12-month period will have City driving privileges suspended for a period of 12 months or until the charges are cleared, whichever comes first. An employee may be removed from a driving position or terminated due to violations of this policy, and shall not be eligible for rehire into a driving position for a period of two (2) years.
Procedures for Clearing an Employee's Driver's License Record
- Once every six months, the HRIS/Records Division obtains from the DPS a Motor Vehicle Record Check on every employee who drives on City business.
- Upon receipt of the Motor Vehicle Record Check, The Occupational Health & Safety Division (OHS) of Human Resources shall notify each department head or designee of the names and employee ID's of each employee on the list and the status of their driver's license. The notification to the department shall be via memorandum from the OHS Safety Coordinator to the department head.
- Employees on the list whose driver's license is invalid (i.e., has expired or been revoked, suspended, or withdrawn for any reason) shall have their City driving privileges suspended and shall not be allowed to drive on City business or to drive onto City premises.
- Upon receipt of notification from OHS that an employee's City driving privileges have been suspended, the department head or designee shall prepare a memorandum to the employee to inform the employee of the suspension of driving privileges and to inform the employee of procedures to follow in order to clear his/her driving record with DPS and to have their driving privileges reinstated by the City (Sample Memorandum).
- The affected employee's City driving privileges shall be suspended upon his/her receipt of the memorandum from the department head. The affected employee must acknowledge receipt of the memorandum with his/her signature.
- The safety and well-being of each unlicensed or invalidly licensed employee and those around them is paramount. For this reason, the department should inform each affected driver that he/she:
- Should not be driving, even to work, until they have cleared their driving record with DPS. Urge them to carpool with coworkers or employ a family member to drive them to and from work.
- Shall not operate City-owned or leased vehicle or personally owned vehicle on City business until they have cleared their license with DPS and have a valid license and current records check in their possession.
- Shall not operate City fleet vehicles until they have cleared their license with DPS.
- Shall not drive a personally owned vehicle onto City property until they have cleared their license with DPS.
- In order for an employee's City driving privileges to be reinstated, the employee must follow the driver's license verification process below.
Driver's License Verification Process
- The employee should contact the DPS Driver Improvement Office at 512-424-2600 to determine their driving status. DPS will disclose the employee's driving status and explain what they must do to clear it.
- The employee must obtain from DPS a copy of their DPS Status Record (Type 1 or higher) and provide the copy to their supervisor. The supervisor shall provide a copy to the department's Human Resources Coordinator. A copy of the DPS Status Record (Type 1) can be obtained for a minimal fee at the DPS website. The employee is responsible for paying this fee. The DPS Status Record (Type 1 or higher) is the only acceptable verification document.
- Verbal assurances and/or explanations from the employee will not be accepted. Driver's licenses in the possession of those on the DPS suspension/revocation list shall be considered invalid until receipt of the DPS Status Record indicating the driving record has been cleared.
- The employee will be allotted ten (10) working days from the date of their notification to complete the verification process.
- The department Human Resources Coordinator shall forward a copy of the DPS Status Record verification received from the employee to the OHS Safety Coordinator.
- The OHS Safety Coordinator will review and approve the DPS Status Record verification and will send an email reinstating the employee.
- For additional information, contact the OHS Safety Coordinator at 817-392-8414.
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Fort Worth, TX 76102
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