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Fort Worth to receive Smart 50 Award

Posted Jan. 24, 2020

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Fort Worth will be honored with a Smart 50 Award for re-engineering a process that led to reduced times for approving ordinances, resolutions, zoning cases and larger purchases.

The Mayor and Council communication (M&C) Collaboration Wizard was developed internally in partnership between the City Secretary’s Office and IT Solutions, and reduces time spent locating, tracking and managing M&Cs through the use of automated workflows and improved collaboration.

Smart 50 Awards annually recognize global smart cities projects, honoring the most innovative and influential work. This year, categories included community engagement, digital transformation, smart mobility, urban infrastructure and urban operations.

“Re-engineering the M&C process has made the city more responsive to its residents by reducing the time it takes to approve ordinances, resolutions, zoning cases and large purchases,” City Secretary Mary Kayser said. “The reduction in time spent to process M&Cs also freed up staff to accomplish more value-added tasks for our residents.”

Fort Worth has embarked on a long-term digital transformation project that’s affecting the development of people, process and culture. This aligns with its goal to become the best-managed city in the U.S.

The M&C digital transformation project enabled 500-plus city employees to achieve improved productivity, cost savings and quality improvements while providing a flexible platform to handle new business priorities. Employees now benefit from an expedited and streamlined process with improved accuracy. The average M&C will realize about four hours of saved time from initial entry into the system to being built into a meeting agenda.

The city has averaged 1,036 M&Cs per year for the past five years. This translates into a savings of 4,145 hours per year, or an approximate savings of $103,625 per year.

The changes effectively eliminated two-thirds of the approval touchpoints and decreased approval times from 18.6 days to nine days. The system is accessible from any browser on any platform, allowing approvals to be processed faster.

The Smart 50 Awards will be presented in April in Denver.

This honor follows on the heels of another prestigious Fort Worth recognition from the Workflow Management Coalition (WfMC), a global consortium that creates and contributes to process-related standards. The Award for Excellence in Business Transformation was awarded to the City of Fort Worth last August at a ceremony in Boston. In conjunction with this award, the WfMC also recognized Shaun Campbell, M&C Collaboration Wizard creator, who works in IT Solutions. The Outstanding Business Transformation Team Leader Award recognizes Campbell’s innovation and leadership in driving the digital transformation of municipal enterprise, and for championing Mayor Betsy Price’s mission for Fort Worth to be a technology leader.

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Calendar

Library to host free Orchestra concert: 2 p.m. Feb. 23, 2020; Fort Worth Public Library, 500 W. 3rd Street.

Building Standards Commission Pre-Meeting: 9 a.m. Feb. 24, 2020; City Council Conference Room 290, 2nd Floor, City Hall, 200 Texas St.
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Building Standards Commission Meeting: 9:30 a.m. Feb. 24, 2020; City Council Chamber, 2nd Floor, City Hall, 200 Texas St.
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Trinity Metro Board of Directors Meeting: 3:30 p.m. Feb. 24, 2020; Fort Worth Central Station, Downtown Fort Worth, 2nd Floor Community Room, 1001 Jones St.
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Altamesa Boulevard Sidewalks Project Meeting: 6 p.m. Feb. 24, 2020; Southwest Community Center, 6300 Welch Ave.

Canceled Disciplinary Appeal of Two-Day Suspension of Timothy Fornash: 9 a.m. Feb. 25, 2020; Fort Worth Botanic Gardens, Camellia Room, 3220 Botanic Garden Blvd.
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Meet and Confer Negotiations between the City of Fort Worth and Fort Worth Police Officers Association: 2 p.m. Feb. 25, 2020; Bob Boen Public Safety Complex, Police Training Classroom No. 1135, 505 W Felix St.
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Canceled City Council Work Session: 3 p.m. Feb. 25, 2020; City Council Conference Room 290, 2nd Floor, City Hall, 200 Texas St.

Donnelly Avenue & Sanguinet Street Sidewalks Project Meeting: 6 p.m. Feb. 25, 2020; Amon Carter Center at Lena Pope, 3200 Sanguinet St.

Canceled City Council Meeting: 7 p.m. Feb. 25, 2020; City Council Chambers, 2nd Floor, City Hall, 200 Texas St.

Warrant Forgiveness: 9 a.m. Feb. 26, 2020; Boys & Girls Club, 3123 Avenue G..

Fort Worth Sports Authority, Inc. Board Meeting: 10 a.m. Feb. 26, 2020; Fort Worth Convention Center, Executive Board Room, 1201 Houston St.
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Metropolitan Area EMS Authority DBA MedStar Mobile Healthcare Board of Directors: 10 a.m. Feb. 26, 2020; MedStar Mobile Healthcare, 2900 Alta Mere Drive.
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City Plan Commission Work Session: noon Feb. 26, 2020; City Council Conference Room 290, 2nd Floor, City Hall, 200 Texas St.
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City Plan Commission Public Hearing: 1:30 p.m. Feb. 26, 2020; City Council Chambers, 2nd Floor, City Hall, 200 Texas St.
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Park and Recreation Advisory Board Work Session: 3 p.m. Feb. 26, 2020; Deborah Beggs Moncrief Garden Center, Fort Worth Botanic Garden, 3220 Botanic Ganden Blvd.
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Park and Recreation Advisory Board Meeting: 4 p.m. Feb. 26, 2020; Deborah Beggs Moncrief Garden Center, Fort Worth Botanic Garden, 3220 Botanic Garden Blvd.
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Beach & Basswood Intersection Improvements Project Meeting: 6 p.m. Feb. 26, 2020; Summerglen Library, 4205 Basswood Blvd.

Warrant Forgiveness : 9 a.m. Feb. 27, 2020; Como Community Center, 4660 Horne St.

The Regional Transportation Council Meeting: 10 a.m. Feb. 27, 2020; The Transportation Council Room, 1st Floor, North Central Texas Council of Governments, 616 Six Flags Drive, Arlington, TX 76011.
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Marine Creek Ranch Park Project Meeting: 6 p.m. Feb. 27, 2020; Parkview Elementary School, 6225 Crystal Lake Drive.

Deferred Compensation Oversight Committee: 9 a.m. Feb. 28, 2020; Fort Worth Credit Union Board Room, 2309 Montgomery St.
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