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CFA Process Overview

A CFA typically corresponds to both the final plat and the corresponding civil construction plans. The process outline that follows applies to such a project. Please contact the CFA staff to inquire about the process for (a) projects with a previously-recorded final plat; (b) projects for which infrastructure improvements are being funded but none are being constructed; or (c) ISD projects.

Step 1: Completed CFA application and submittal documents are provided to the CFA office and payment(s) are made of the adminstration, material testing and inspection fees.

Step 2: The CFA Application is routed by the CFA office to the City Manager’s Office for review and approval.

Step 3: CFA Exhibit(s) and Bid Proposal(s) are uploaded to Buzzsaw by the applicant and received, reviewed and approved by the project manager.

Step 4: Notification is sent to CFA staff once final exhibit(s) and bid proposal(s) are uploaded into the project folder in Buzzsaw.

Step 5: Confirmation of bid proposal(s) will be sent to the applicant from the CFA office. If there is a balance due, this will be collected prior to agreement draft.

Step 6: CFA office routes e-CFA Agreement for approval and/or signatures as follows:

  • Consultant approval
  • Signatory as signer
  • CFA office as signer
  • CFA office manager as signer
  • Legal as signer
  • City Manager Office as signer
  • City Secretary as signer

Step 7: CFA office executes agreement once returned electronically from officials listed above.

Step 8: IPRC is notified of execution. Please be advised that plats will be held for Completion Agreement guarantees.

Step 9: Letter of Acceptance / Green Sheet - upon final inspection, materials testing and inspection fee amouns will be reconciled using the actual construction cost (contract cost plus change orders). Should the fee amounts increase, the additional monies must be received prior to the issuance of the City’s Letter of Acceptance.

Step 10: Submittal of final lien waiver attesting that they have been paid in full by the developer and releasing the developer, and the city of all future claims. Refunds - are issued to the entity paying the fees; to receive a refund or reimbursement requires registering as a vendor. Instructions for registering.

Step 11: Financial Guarantee - is released upon receipt of any fees due, contractor’s lien release and signed final pay sheets from the city’s construction office. CFA office releases hold on plat(s).

Questions?

Contact Evelyn Roberts at (817) 392-2025 or Jennifer Ezernack at (817) 392-2737.

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