Departments > City Secretary > Records & Information Management

Record Cost and Billing

The city's charges for public information are set by the Texas Attorney General's Office and are found at 1 Texas Administrative Code §§ 70.1-.12.

The requestor must respond to any written estimate of charges within 10 days of the date the city sent it or the request is considered automatically withdrawn.

If estimated costs exceed $100 the city may require a bond, prepayment or deposit.

Make a timely payment for all mutually agreed charges. The city can demand payment of overdue balances exceeding $100 or obtain a security deposit before processing additional requests from you.

1. Standard paper copy up to 8½” x 14” @ $ .10 per page
2. Nonstandard copy
(A) Diskette @ $1.00 each
(B) Magnetic Tape Actual Cost
(C) Data Cartridge Actual Cost
(D) Tape Cartridge Actual Cost
(E) Rewritable CD (CD-RW) @ $ 1.00 each
(F) Non-rewritable CD ( CD-RW) @ $ 1.00 each
(G) Digital Video Disk @ $3.00 each
(H) JAZ drive Actual Cost
(I) Other Electronic Media Actual Cost
(J) VHS video Cassette @ $ 2.50 each
(K) Audio Cassette @ $ 1.00 each
(L) Oversize paper copy (e.g.: 11" x 17", greenbar, bluebar, not including maps and photographs using specialty paper) @ $ .50 each
(M) Specialty paper (e.g.: mylar, blueprint, blueline, map, phorographic) actual cost
3. Labor Personnel charge
(A) For Programming @ $28.50 per hour
(B) For Locating, compiling and reproducing @ $15.00 per hour
4. Overhead charge 20% of personnel charge
5. Micro Fiche/Film
(A) Paper Copy @ $ .10 per page
(B) Fiche or film copy actual cost
6. Remote document retrieval charge Actual Cost
7. Computer resource charge
(A) Mainframe @ $10.00 per minute
(B) Midsize @ $ 1.50 per minute
(C) Client/Server @ $ 2.20 per hour
(D) PC or LAN @ $ 1.00 per hour
8. Miscellaneous supplies Actual Cost
9. Postage & shipping charge Actual Cost
10. Photographs Actual Cost
11. Maps Actual Cost
12. Other costs Actual Cost
13. Outsourced/Contracted Services (actual cost for the copy. May not include development costs) Actual Cost
14. No Sales Tax No sales tax shall be applied to copies of public information.
  1. This section provides the fee for obtaining a copy of body worn camera recording pursuant to § 1701.661 of the Government Code.
    1. Section 1701.661 of the Government Code is the sole authority under which a copy of a body worn camera recording may be obtained from a law enforcement agency under the Public Information Act, Chapter 552 of the Government Code, and no fee for obtaining a copy of a body worn camera recording from a law enforcement agency may be charged unless authorized by this section.
    2. This section does not apply to a request, or portions of a request, seeking to obtain information other than a copy of a body worn camera recording. Portions of a request seeking information other than a copy of a body worn camera recording are subject to the charges listed in § 70.3 of this chapter.
  2. The charge for obtaining a copy of a body worn camera recording shall be:
    1. $ 10.00 per recording responsive to the request for information; and
    2. $ 1.00 per full minute of body worn camera video or audio footage responsive to the request for information, if identical information has not already been obtained by a member of the public in response to a request for information.
  3. A law enforcement agency may provide a copy without charge, or at a reduced charge, if the agency determines waiver or reduction of the charge is in the public interest.
  4. If the requestor is not permitted to obtain a copy of a requested body worn camera recording under § 1701.661 of the Government Code or an exception in the Public Information Act, Chapter 552 of the Government Code, the law enforcement agency may not charge the requestor under this section. 1 TAC (Texas Administrative Code) § 70.13
(A) Local @ $ .10 per page
(B) Long distance, same area code @ $ .50 per page
(C) Long distance, different area code @ $1.00 per page
12. Other costs Actual cost

NOTE: Sales tax is not applicable on public records.

Notice

Be advised that there may be a charge for requested information. View a list of price guidelines.

Contact Information

For more information about submitting public information requests, contact the Public Information Coordinator at (817) 392-8184.