Departments > Financial Management Services > Purchasing Division

Updating Vendor Information

Companies or individuals wishing to do business with the City of Fort Worth are required to register with the city’s Purchasing database. Once registered, vendors are required to keep their information up-to-date and to notify the city immediately of any changes in contact information, key personnel, corporate structure and business name or Taxpayer Identification Number.

Note: A change in name because of a merger or other corporate restructuring is considered an assignment because there is a different legal entity before and after the restructuring.

The city’s written approval is generally required for changes to a vendor’s name or Taxpayer Identification Number and for any assignment of a city purchase order or other contract. This requirement applies both to the assignment of a stream of payments from the city (including, but not limited to, an accounts-receivable financing arrangements) as well as to the assignment of the entire agreement (both the stream of payments and the vendor’s service obligation). 

The city will not issue payment to a different name or different Taxpayer Identification Number unless and until all required forms and documentation have been submitted and approved. The city is not responsible for late charges or service stoppages resulting from a vendor’s delay or failure in submitting required forms and documentation.

For an assignment or a change affecting a vendor name or Taxpayer Identification Number, contact the Financial Systems Administration Division at FTW_BSO_Vendor_MGT@fortworthtexas.gov for additional information and to obtain a copy of required forms.

Vendor profile updates

New vendor 1099 categories are available now in the BuySpeed Online system. Vendors currently doing business with the City of Fort Worth should update their profiles and verify address and contact information currently on file.

If you do not have a login ID and password, send an email to FTW_BSO_Vendor_MGT@fortworthtexas.gov. You will need to include your current W9 form, a first and last name, job title, phone number and email address. 

To view and/or update your 1099 Category:

  1. Log in to BuySpeed Online.
  2. Click on the Seller Administrator tab (top right of screen)
  3. Click Maintain Organization Information
  4. Click Maintain Terms and Categories

1099 Vendor is the first Category listed with five options to choose from:

Please refer to the 2014 1099 Misc. Instructions for more details

  • Not 1099 Vendor
    Select if your company should not receive a 1099 form from the City of Fort Worth
  • Misc 01-Rentals
    Real estate rentals paid for office space that was not paid to a real estate agent;
    Machine Rentals (for example, renting a bulldozer to level your parking lot)
  • Misc 03-Awards
    Generally, all punitive damages and damages for nonphysical injuries or sickness, and any other taxable damages.  Report punitive damages even if they relate to physical injury or physical sickness;
    Payments made to beneficiary or estate of deceased employee wages
  • Misc 07-Non-Employee Compensation
    If the following four conditions are met, you must generally report a payment as nonemployee compensation:
    • The payment is to someone who is not your employee
    • The payment is for services in the course of business
    • The payment is to an individual, partnership, estate or in some cases, a corporation (attorney payments)
    • The payment to the payee of at least $600 during the year
  • Misc 14-Gross Attorney Proceeds
    Payments for gross proceeds paid to an attorney in connections with legal services.  Regardless, if the attorney is corporations, flag payments that are made to an attorney in the course of business in connection with legal services, for example, as in a settlement agreement (attorney fees are reported in Box 7)

Once you have made a selection, scroll to the bottom of the page and click Save & Exit.

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Contact

Address:
City Hall, lower level
200 Texas St.
Fort Worth, TX 76102

Phone:
817-392-8360

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